How to Inexpensively Protect Your Small Business Data

In every business, there is important data you don’t want to lose. For your business it might be contracts, financial records, project files, photographs, inventory lists, recipe cards, confidential client files or brand guidelines. Whatever it is for your business, it’s important you understand the value of these things and that you protect them at all costs.

For many businesses, controlling where and how their data is used, who has access to it and if it is backed up is not top of mind. It’s not until something goes wrong like your secret recipes are leaked or your credit card details are shared over email, that you realize how important it is to protect your data.

Protect Your Business with Cloud Storage

The cloud is the safest and cheapest way to ensure that no matter what happens to your business, your data is protected. With cloud storage you will get security, peace of mind and you can keep your business up and running no matter what disaster arises.

Use a Secure File Share

Many small businesses need to use the same files on a weekly basis. By placing your files in the cloud, you can share documents with each member of your team. This allows your staff to collaborate on a single document anytime from anywhere on any device. But be careful which cloud storage provider you choose. If your team is uploading documents to their personal cloud storage or an unauthorized account, when they leave, the shared business files goes with them. The solution to this problem is to have your document storage inside your business. A cloud storage provider like Microsoft Office 365 will give you control over who has access and how many documents can be shared.

Choose a Reliable Email Provider

Having a business email service not only allows you to look more professional but it also allows you to better protect your company data. With a professional email provider, your email is protected from phishing, viruses, spamming, malware and even staff accidentally sharing precious data outside your organization.

Sources: Partnership with Microsoft – Blog.business.microsoft.com

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